Record leave rejections from sent Gmail
Notis can carry a clear leave decision from your sent email into Breathe HR, including the reason given.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Reject Leave Request
Tool to reject a leave request in BreatheHR. Use when an authorized user needs to decline an employee's time-off request with a provided reason.
Why this helps
When a rejection is sent by email but not recorded in HR, the request can remain pending and confuse everyone involved.
- Record a decision after it is communicated
- Keep pending request status accurate
- Reduce manual follow-up on leave requests
Setup
Build it in a few focused steps.
- 1Connect Gmail and Breathe HR once in the Notis portal.
- 2Create an automation in Automations, New Automation.
- 3Tell Notis to reject only an identified pending leave request when a sent email from an authorized approver clearly states the rejection and reason, and report missing details.
- 4Pick the Email Sent trigger and choose where run reports go.
- 5Test with one real rejection email and its matching request.
Questions about this workflow
Does the rejection need a reason?
The Breathe HR action is for declining a request with a provided reason. Include the reason from the email and report cases where it is missing.
What if the email does not identify the correct request?
Ask Notis to flag it for review rather than rejecting a request based on an uncertain match.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Breathe HR. A trigger fires from one place; an action lands in another.
Gmail triggers
Breathe HR actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Approve Leave Request
Tool to approve a leave request in BreatheHR. Use when an authorized user needs to approve a pending leave request.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
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Tool to create a new employee in BreatheHR. Use when you need to add a new employee record with their personal information, contact details, and employment information. Required fields are first_name, last_name, email, and company_join_date.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create Employee Change Request
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New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
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Delete Employee Training Course
Tool to delete an employee training course record by its ID. Use when you need to remove a training record from an employee's profile.
Connect any two apps with Notis in the middle.
Gmail and Breathe HR, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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