Put a watermark on files called out in sent notices
If you send a notice that a document needs a watermark, ask Notis to apply it to the matching Box file.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Apply watermark to file
Applies or update a watermark on a file.
Why this helps
A handling instruction can go out by email while the corresponding Box file remains unchanged.
- Carry a clear handling instruction to the file
- Reduce the chance of forgetting the watermark step
- Keep the update close to the email that prompted it
Setup
Build it in a few focused steps.
- 1Connect Gmail and Box once in the Notis portal.
- 2Create an automation in Automations, New Automation, or tell Notis from any channel.
- 3In one instruction, specify the sent notices that call for a watermark and ask Notis to apply it to the clearly identified Box file.
- 4Pick Email Sent as the trigger.
- 5Choose a report channel, then test with one real sent notice and Box file.
Questions about this workflow
Can Notis decide the watermark text?
Specify the watermark settings you want Notis to use, consistent with your Box setup, in the instruction.
Will it watermark any file mentioned in email?
Tell Notis which notices require a watermark and ask it to skip messages without a clear handling instruction.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Box. A trigger fires from one place; an action lands in another.
Gmail triggers
Box actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add classification to folder
Adds a classification to a folder by specifying the label of the classification to add. this api can also be called by including the enterprise id in the url explicitly, for example `/folders/:id/enterprise 12345/securityclassification-6vmvochwuwo`.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
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New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add initial classifications
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Adds a shared link to a file.
Add shared link to folder
Adds a shared link to a folder.
Add shared link to web link
Adds a shared link to a web link.
Connect any two apps with Notis in the middle.
Gmail and Box, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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