Put file follow-up requests where the work happens
Ask Notis to turn a clear email request about a Box file into an assigned task, so the next action is visible with the work.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Assign task
Assigns a task to a user. a task can be assigned to more than one user by creating multiple assignments.
Why this helps
Action requests get separated from the file they concern, making follow-up easy to forget or hard to track.
- Keep file follow-up attached to the relevant Box item
- Make ownership visible as a task assignment
- Reduce the chance that requests disappear in an inbox
Setup
Build it in a few focused steps.
- 1Connect Gmail and Box once in the Notis portal.
- 2Create an automation in Automations, New Automation, or tell Notis from any channel.
- 3In one instruction, ask Notis to identify actionable file requests, find the matching Box file, and assign a task to the named owner.
- 4Pick New Gmail Message Received as the trigger.
- 5Choose a report channel, then test with one real request and related file.
Questions about this workflow
Does a Box task need an owner?
This action assigns tasks to users. Ask Notis to use the named owner and report requests with no clear owner for review.
Can it create tasks for any email?
Tell Notis which messages contain actionable file requests. The trigger sees new Gmail messages, while your instruction guides which ones become tasks.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Box. A trigger fires from one place; an action lands in another.
Gmail triggers
Box actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add classification to file
Adds a classification to a file by specifying the label of the classification to add. this api can also be called by including the enterprise id in the url explicitly, for example `/files/:id//enterprise 12345/securityclassification-6vmvochwuwo`.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add classification to folder
Adds a classification to a folder by specifying the label of the classification to add. this api can also be called by including the enterprise id in the url explicitly, for example `/folders/:id/enterprise 12345/securityclassification-6vmvochwuwo`.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add domain to list of allowed collaboration domains
Creates a new entry in the list of allowed domains to allow collaboration for.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add initial classifications
When an enterprise does not yet have any classifications, this api call initializes the classification template with an initial set of classifications. if an enterprise already has a classification, the template will already exist and instead an api call should be made to add additional classifications.
Add or update user avatar
Adds or updates a user avatar.
Add shared link to file
Adds a shared link to a file.
Add shared link to folder
Adds a shared link to a folder.
Add shared link to web link
Adds a shared link to a web link.
Connect any two apps with Notis in the middle.
Gmail and Box, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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