Carry document processing requests into Box Skills
When an email requests processing of a specific document, ask Notis to apply the relevant Box Skills cards to the matching file.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create box skill cards on file
Applies one or more box skills metadata cards to a file.
Why this helps
A document processing request can get separated from the file that needs structured extraction or analysis.
- Connect a processing request to the file it concerns
- Apply useful Box Skills output cards to the right document
- Reduce manual follow-up between email and Box
Setup
Build it in a few focused steps.
- 1Connect Gmail and Box once in the Notis portal.
- 2Create an automation in Automations, New Automation, or tell Notis from any channel.
- 3In one instruction, identify the document requests and specify which Box Skills cards to apply to a clearly matched file.
- 4Pick New Gmail Message Received as the trigger.
- 5Choose a report channel, then test with one real request and Box file.
Questions about this workflow
Does this create new Box Skills?
The action applies one or more Box Skills metadata cards to a file. It does not create a new skill.
What if a message does not name the file clearly?
Ask Notis to report the missing file details for review rather than apply cards to a possible match.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Box. A trigger fires from one place; an action lands in another.
Gmail triggers
Box actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add classification to file
Adds a classification to a file by specifying the label of the classification to add. this api can also be called by including the enterprise id in the url explicitly, for example `/files/:id//enterprise 12345/securityclassification-6vmvochwuwo`.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add classification to folder
Adds a classification to a folder by specifying the label of the classification to add. this api can also be called by including the enterprise id in the url explicitly, for example `/folders/:id/enterprise 12345/securityclassification-6vmvochwuwo`.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add domain to list of allowed collaboration domains
Creates a new entry in the list of allowed domains to allow collaboration for.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add initial classifications
When an enterprise does not yet have any classifications, this api call initializes the classification template with an initial set of classifications. if an enterprise already has a classification, the template will already exist and instead an api call should be made to add additional classifications.
Add or update user avatar
Adds or updates a user avatar.
Add shared link to file
Adds a shared link to a file.
Add shared link to folder
Adds a shared link to a folder.
Add shared link to web link
Adds a shared link to a web link.
Connect any two apps with Notis in the middle.
Gmail and Box, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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