Protect held project folders from accidental changes
When a records notice calls for a folder to stay put, ask Notis to create a Box folder lock on the identified folder.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create folder lock
Creates a folder lock on a folder, preventing it from being moved and/or deleted. you must be authenticated as the owner or co-owner of the folder to use this endpoint.
Why this helps
A records hold instruction can be easy to miss, leaving a folder open to accidental movement or deletion.
- Carry a clear records instruction into Box
- Prevent accidental movement or deletion of the named folder
- Reduce manual follow-up on handling notices
Setup
Build it in a few focused steps.
- 1Connect Gmail and Box once in the Notis portal.
- 2Create an automation in Automations, New Automation, or tell Notis from any channel.
- 3In one instruction, identify explicit records hold notices and ask Notis to lock only a clearly matched Box folder.
- 4Pick New Gmail Message Received as the trigger.
- 5Choose a report channel, then test with one real notice and folder.
Questions about this workflow
What does a Box folder lock do?
The action creates a lock that prevents a folder from being moved or deleted. Box requires appropriate ownership or co-ownership permissions.
Should Notis lock folders for vague notices?
Ask it to proceed only when the notice clearly identifies the folder and the need for a lock, and report uncertain cases.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Box. A trigger fires from one place; an action lands in another.
Gmail triggers
Box actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add classification to file
Adds a classification to a file by specifying the label of the classification to add. this api can also be called by including the enterprise id in the url explicitly, for example `/files/:id//enterprise 12345/securityclassification-6vmvochwuwo`.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add classification to folder
Adds a classification to a folder by specifying the label of the classification to add. this api can also be called by including the enterprise id in the url explicitly, for example `/folders/:id/enterprise 12345/securityclassification-6vmvochwuwo`.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add domain to list of allowed collaboration domains
Creates a new entry in the list of allowed domains to allow collaboration for.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add initial classifications
When an enterprise does not yet have any classifications, this api call initializes the classification template with an initial set of classifications. if an enterprise already has a classification, the template will already exist and instead an api call should be made to add additional classifications.
Add or update user avatar
Adds or updates a user avatar.
Add shared link to file
Adds a shared link to a file.
Add shared link to folder
Adds a shared link to a folder.
Add shared link to web link
Adds a shared link to a web link.
Connect any two apps with Notis in the middle.
Gmail and Box, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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