Handle specific Botsonic data removal requests carefully
Route clear removal requests to the exact Botsonic data item by requiring its confirmed identifier first.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Delete Bot Data
Tool to delete specific bot data using its id. use when you need to remove outdated or irrelevant data after confirming the data identifier.
Why this helps
Removal requests can be easy to miss, while deleting the wrong knowledge item can create avoidable cleanup.
- Keep removal requests from getting lost in the inbox.
- Require a specific data identifier before taking action.
- Make the resulting deletion easy to review in run reports.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Botsonic once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3In one instruction, tell Notis to delete Botsonic data only when the email explicitly requests removal and supplies the confirmed unique data ID.
- 4Pick the New Gmail Message Received Trigger and choose where run reports should go.
- 5Test with one real request for an item whose ID you have confirmed.
Questions about this workflow
Can an email delete data by describing it without an ID?
No. This action requires the data identifier. Ask for or confirm the ID before deletion.
Does this delete an uploaded file?
No. This workflow targets Botsonic data by its ID. Uploaded files have a separate delete action.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Botsonic. A trigger fires from one place; an action lands in another.
Gmail triggers
Botsonic actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Bulk Upload Bot URLs
Tool to bulk upload urls for bot training. use when you need to upsert multiple document urls into a bot in one request.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete Bot Data
Tool to delete specific bot data using its id. use when you need to remove outdated or irrelevant data after confirming the data identifier.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Delete Starter Question
Tool to delete a specific starter question by its unique identifier. use after confirming the id of the starter question you want to remove.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Delete Uploaded File
Tool to delete a specific uploaded file by its id. use when you need to remove a file from the bot's data repository after confirming the file id.
Get All Bot Data
Tool to retrieve all data associated with the bot, including files and resources. use when you need a comprehensive export of bot assets for backup or inspection.
Get All Bots
Tool to retrieve all bots associated with the account. use when you need to list existing bots after authentication.
Get All Conversations
Tool to retrieve all conversations related to the bot. use after authentication when you need a paginated list of conversation threads for review or analytics.
Get All FAQs
Tool to retrieve all frequently asked questions associated with the bot. use after authenticating the bot and when you need to list or manage its faq entries.
Connect any two apps with Notis in the middle.
Gmail and Botsonic, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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