Identify existing clients in new prospect emails
Know whether an incoming sender may already be in your client list before deciding how to handle the lead.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Get Clients
Tool to retrieve all clients. use when you need to list all clients on the account.
Why this helps
Without a quick match check, a returning client can be treated as a fresh prospect and lose useful context.
- Check for existing client context as new messages arrive.
- Reduce duplicate intake work.
- Make lead triage more consistent.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Bidsketch once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a clear name.
- 3In one instruction, ask Notis to compare sender and message details with Bidsketch clients and report likely matches for your review.
- 4Pick the New Gmail Message Received trigger and choose where run reports should go.
- 5Test with one message from a known client and one from a new prospect.
Questions about this workflow
Will this workflow create new clients?
No. It reports likely matches for review. Use a separate workflow with Create Client if you want qualified inquiries added automatically.
What if sender details are sparse?
Ask Notis to report low confidence or insufficient details so you can verify the person before taking action.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Bidsketch. A trigger fires from one place; an action lands in another.
Gmail triggers
Bidsketch actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Client
Tool to create a client. use when adding a new client record to bidsketch.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete Client
Tool to delete a client and all their proposals. use when you want to permanently remove a client and its associated proposals from your account.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Delete Fee
Tool to delete a fee. use when a saved fee is no longer needed. use after confirming this fee isn't referenced in any live proposals.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Delete Proposal
Tool to delete a proposal and all its content. use after confirming the proposal id to prevent accidental deletions.
Delete Proposal Fee
Tool to delete a proposal fee. use when you need to remove an existing fee before finalizing or sending a proposal.
Delete Proposal Section
Tool to delete a proposal section. use when you need to remove a section from a proposal after verifying its id.
Delete Section
Tool to delete a section. use when you need to permanently remove a saved section after confirming its id.
Delete Webhook
Tool to delete a webhook. use after obtaining the webhook id to remove it.
Connect any two apps with Notis in the middle.
Gmail and Bidsketch, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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