Move complete user requests into onboarding
When an access request includes the details needed for onboarding, let Notis prepare the Beaconstac user record and report the outcome.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create User
Tool to create a new user. use when onboarding a new user under your organization (reseller plan and above).
Why this helps
User access requests require context switching to collect details and enter them in the organization account.
- Cut manual entry for complete requests.
- Skip requests that lack required details.
- Keep onboarding outcomes visible in reports.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Beaconstac once in the Notis portal.
- 2Create an automation in Automations, New Automation, or tell Notis what to do from any channel.
- 3In one instruction, ask Notis to create a Beaconstac user only when the email includes the required profile and organization details and the account supports user creation.
- 4Pick New Gmail Message Received as the trigger and choose where run reports go.
- 5Test with one real, complete access request.
Questions about this workflow
Can this create users on every Beaconstac plan?
The supplied action description says user creation is for reseller plan and above. The connected account must support that action.
What happens if the email is missing details?
Instruct Notis to skip creation and include the missing information in the run report for follow-up.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Beaconstac. A trigger fires from one place; an action lands in another.
Gmail triggers
Beaconstac actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
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New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Create User
Tool to create a new user. use when onboarding a new user under your organization (reseller plan and above).
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Connect any two apps with Notis in the middle.
Gmail and Beaconstac, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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