Keep supplier follow-up connected to purchase orders
After sending a supplier message, bring related purchase order records into view for your next follow-up.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Get Inventory Purchase Orders
Tool to retrieve a list of purchase orders from baselinker storage. use when you need to fetch purchase orders with optional filters like date range, supplier or pagination.
Why this helps
Supplier conversations and purchase records live in separate places, making it easy to lose track of what to check next.
- Use a sent supplier email as the start of a purchase order review.
- Retrieve purchase orders with available date or supplier criteria.
- Keep follow-up work connected to the conversation that prompted it.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Baselinker once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis to recognize sent supplier messages, retrieve relevant Baselinker purchase orders using known criteria, and summarize records for follow-up.
- 4Choose the Email Sent trigger and select where run reports should go.
- 5Test by sending one real supplier email and reviewing the report.
Questions about this workflow
Can it tell which supplier a message concerns?
Notis can analyze the sent message, but supplier details must be present in the message or otherwise supplied. Review the retrieved records if the supplier is ambiguous.
Does it create or change a purchase order?
No. The listed action retrieves purchase orders for review; it does not create or update them.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Baselinker. A trigger fires from one place; an action lands in another.
Gmail triggers
Baselinker actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get External Storages List
Tool to retrieve a list of available external storages connected to baselinker. use after authenticating to discover connected shops or warehouses.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Inventory Documents
Tool to retrieve a list of inventory documents. use when you need to fetch inventory records with optional filters for id, type, status, date range, warehouse, or pagination.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Get Inventory Document Series
Tool to retrieve available inventory document series. use when you need to assign a numbering series to a new inventory document.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Get Inventory Purchase Orders
Tool to retrieve a list of purchase orders from baselinker storage. use when you need to fetch purchase orders with optional filters like date range, supplier or pagination.
Get Inventory Purchase Order Series
Tool to retrieve a list of purchase order document series. use when you need to select a numbering series for a new purchase order.
Get New Receipts
Tool to retrieve receipts waiting to be issued. use after confirming fiscal printer availability; fetch pending receipts and mark them with setorderreceipt.
Get Order Extra Fields
Tool to retrieve extra fields defined for orders. use before fetching orders with include custom extra fields to list available custom order fields.
Get Orders
Tool to download orders from baselinker order manager. use when you need to fetch orders filtered by date, status, or other criteria.
Connect any two apps with Notis in the middle.
Gmail and Baselinker, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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