Make order status updates easier to explain
Give yourself clear status names to work from when a customer asks what is happening with an order.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Get Order Status List
Tool to retrieve a list of order statuses created in the baselinker order manager. use when you need to map status ids to human-readable names.
Why this helps
Status identifiers and internal labels can make a simple customer update take longer than it should.
- Retrieve Baselinker's configured order statuses when a new message arrives.
- Translate available status names into concise wording for a draft response.
- Avoid guessing what a status identifier means.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Baselinker once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis to identify incoming order progress questions, retrieve Baselinker's status list, and summarize relevant status names for a reply.
- 4Choose the New Gmail Message Received trigger and select where run reports should go.
- 5Test with one real message and check that the suggested wording matches your status list.
Questions about this workflow
Does this confirm the status of a specific order?
This workflow retrieves the status list, not an individual order's current status. To confirm a specific order, provide its details and have Notis use an order retrieval action supported by your setup.
Will Notis update the order status?
No. The listed action retrieves status names; it does not change an order.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Baselinker. A trigger fires from one place; an action lands in another.
Gmail triggers
Baselinker actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get External Storages List
Tool to retrieve a list of available external storages connected to baselinker. use after authenticating to discover connected shops or warehouses.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Inventory Documents
Tool to retrieve a list of inventory documents. use when you need to fetch inventory records with optional filters for id, type, status, date range, warehouse, or pagination.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Get Inventory Document Series
Tool to retrieve available inventory document series. use when you need to assign a numbering series to a new inventory document.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Get Inventory Purchase Orders
Tool to retrieve a list of purchase orders from baselinker storage. use when you need to fetch purchase orders with optional filters like date range, supplier or pagination.
Get Inventory Purchase Order Series
Tool to retrieve a list of purchase order document series. use when you need to select a numbering series for a new purchase order.
Get New Receipts
Tool to retrieve receipts waiting to be issued. use after confirming fiscal printer availability; fetch pending receipts and mark them with setorderreceipt.
Get Order Extra Fields
Tool to retrieve extra fields defined for orders. use before fetching orders with include custom extra fields to list available custom order fields.
Get Orders
Tool to download orders from baselinker order manager. use when you need to fetch orders filtered by date, status, or other criteria.
Connect any two apps with Notis in the middle.
Gmail and Baselinker, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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