Check a known Aryn docset after sending an update
When a sent message marks a project update, Notis can retrieve metadata for the docset you specify and surface its available usage information.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Get DocSet Metadata
Tool to retrieve metadata for a specific docset. use when you have the docset id and optionally need usage statistics.
Why this helps
Docset usage checks are easy to postpone when they require leaving email and remembering which Aryn container to inspect.
- Use a sent message as a cue for a docset metadata check.
- See available usage statistics without manually opening another tool.
- Keep the docset identifier in the instruction so Notis knows what to inspect.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Aryn once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name and prompt.
- 3Tell Notis to retrieve metadata for a specific Aryn docset after a sent email and summarize available usage information; include the docset id in your instruction.
- 4Choose the Gmail Email Sent trigger, then choose where run reports should go.
- 5Test by sending one real email and check the returned metadata summary.
Questions about this workflow
Does the automation infer which docset to inspect from the email?
Do not rely on that. Include the docset id in the instruction because the metadata action requires a specific docset id.
Can it change or delete the docset?
No. This workflow retrieves metadata and reports information returned by Aryn.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Aryn. A trigger fires from one place; an action lands in another.
Gmail triggers
Aryn actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create DocSet
Tool to create a new docset. use when you need to allocate a storage container before adding documents.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create DocSet
Tool to create a new docset. use when you need to allocate a storage container before adding documents.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Delete DocSet
Tool to delete a docset and all its documents. use after confirming the docset id, when you need to permanently remove a docset and its contents.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Generate plan
Tool to generate a query plan without executing it. use when you need to review the logical plan before running your query (e.g., "generate a plan for revenue breakdown by region").
Get DocSet Metadata
Tool to retrieve metadata for a specific docset. use when you have the docset id and optionally need usage statistics.
Get Document by ID
Tool to retrieve a document by id. use after both docset and document ids are available.
Get Document Binary
Tool to retrieve the binary content of a document by docset id and document id.
List Async Tasks
Tool to list all outstanding asynchronous tasks for the account. use when you need to check pending or running tasks.
Connect any two apps with Notis in the middle.
Gmail and Aryn, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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