Find related Apollo prospects from an inquiry
An inbound question can point to a broader opportunity. Use Apollo search to find people relevant to the topic or company mentioned.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Apollo people search
Searches apollo's contact database for people using various filters; results are limited to 50,000 records and this action does not enrich contact data.
Why this helps
It can be hard to turn a single inbound conversation into a focused list of relevant people to contact.
- Search for people connected to an inquiry's stated context
- Find possible relevant contacts in Apollo
- Keep prospect discovery tied to the original conversation
Setup
Build it in a few focused steps.
- 1Connect Gmail and Apollo once in the Notis portal.
- 2Create an automation in Automations, then choose New Automation and add a name and prompt.
- 3In one instruction, tell Notis what context from an inquiry to use as Apollo people search criteria and how to keep results relevant.
- 4Choose the New Gmail Message Received trigger and select a channel for run reports.
- 5Test with one real inquiry and review the returned people before acting on them.
Questions about this workflow
Does Apollo people search enrich the results?
No. This action searches Apollo's contact database and does not enrich contact data.
Can Notis search for any arbitrary person?
The search should use criteria grounded in the message and available Apollo search options. Review results for relevance.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Apollo. A trigger fires from one place; an action lands in another.
Gmail triggers
Apollo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Contacts to Sequence
Adds contacts to a specified apollo email sequence by initiating an asynchronous background job and returning its details.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Bulk organization enrichment
Enriches data for up to 10 organizations simultaneously by providing a list of their base company domains (e.g., 'apollo.io', not 'www.apollo.io').
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Bulk people enrichment
Use to enrich multiple person profiles simultaneously with comprehensive data from apollo's database.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Bulk update account stage
Bulk updates the stage for specified existing apollo.io accounts, moving them to a valid new account stage.
Create an Apollo account
Creates a new account in apollo.io; a new record is created even if a similar account exists, and provided `owner id` or `account stage id` must be valid existing ids.
Create Apollo contact
Creates a new contact in apollo.io; use `account id` to link to an organization and `contact stage id` for sales stage, noting that apollo does not perform automatic deduplication.
Create Apollo deal
Creates a new sales opportunity (deal) in apollo.io; all provided ids (`owner id`, `account id`, `opportunity stage id`) must be valid existing apollo identifiers.
Create Apollo Task
Creates a distinct apollo.io task for each contact id in contact ids, assigning them to user id; this action is not for free plan users and repeated calls create duplicate tasks.
Connect any two apps with Notis in the middle.
Gmail and Apollo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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