Capture follow-up commitments as Apollo tasks
Let Notis turn an explicit promise to follow up into an Apollo task tied to the contact and teammate you specify.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Create Apollo Task
Creates a distinct apollo.io task for each contact id in contact ids, assigning them to user id; this action is not for free plan users and repeated calls create duplicate tasks.
Why this helps
Follow-up promises made in email are easy to forget when they never become a task in the sales system.
- Capture explicit follow-up commitments
- Keep next steps associated with known Apollo contacts
- Reduce mental load from remembering promises in email
Setup
Build it in a few focused steps.
- 1Connect Gmail and Apollo once in the Notis portal.
- 2Create an automation in Automations, then choose New Automation and add a name and prompt.
- 3In one instruction, tell Notis which sent messages contain a follow-up commitment and provide the valid Apollo contact ids and user id to use.
- 4Choose the Email Sent trigger and select a channel for run reports.
- 5Test with one real sent commitment and confirm the resulting task in Apollo.
Questions about this workflow
Can this run for any Apollo plan?
The provided Apollo action notes that task creation is not available to free plan users.
Will repeating the same message create duplicate tasks?
Yes, repeated calls create distinct tasks. Use a clear trigger condition and avoid replaying the same email if duplicates would be a problem.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Apollo. A trigger fires from one place; an action lands in another.
Gmail triggers
Apollo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Contacts to Sequence
Adds contacts to a specified apollo email sequence by initiating an asynchronous background job and returning its details.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Bulk organization enrichment
Enriches data for up to 10 organizations simultaneously by providing a list of their base company domains (e.g., 'apollo.io', not 'www.apollo.io').
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Bulk people enrichment
Use to enrich multiple person profiles simultaneously with comprehensive data from apollo's database.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Bulk update account stage
Bulk updates the stage for specified existing apollo.io accounts, moving them to a valid new account stage.
Create an Apollo account
Creates a new account in apollo.io; a new record is created even if a similar account exists, and provided `owner id` or `account stage id` must be valid existing ids.
Create Apollo contact
Creates a new contact in apollo.io; use `account id` to link to an organization and `contact stage id` for sales stage, noting that apollo does not perform automatic deduplication.
Create Apollo deal
Creates a new sales opportunity (deal) in apollo.io; all provided ids (`owner id`, `account id`, `opportunity stage id`) must be valid existing apollo identifiers.
Create Apollo Task
Creates a distinct apollo.io task for each contact id in contact ids, assigning them to user id; this action is not for free plan users and repeated calls create duplicate tasks.
Connect any two apps with Notis in the middle.
Gmail and Apollo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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