Match incoming requests to existing Trello work
See whether an incoming request already has a home in Trello before adding another task.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Trello AI Search Engine
Tool to search trello boards, lists, and cards using ai-driven queries. use when you need to quickly locate relevant trello cards, lists, or boards.
Why this helps
New requests can be duplicated when existing work is buried in a board or list.
- Check existing cards before deciding how to handle a request.
- Use the email's subject and content as search context.
- Review likely matches in a run report alongside the incoming message.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Api labz once in the Notis portal.
- 2Create an automation and name it for request matching.
- 3Tell Notis to search Trello for work related to each new request email and report likely matches with the email subject.
- 4Pick New Gmail Message Received as the trigger and choose where run reports go.
- 5Test with one real request email related to a known card.
Questions about this workflow
Will this decide whether the request is a duplicate?
It returns likely Trello matches for you to review. Ask Notis to summarize why each result may be related, based on the information available.
Can it create or update cards?
The selected action searches Trello. It does not create or update cards.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Api labz. A trigger fires from one place; an action lands in another.
Gmail triggers
Api labz actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Trello AI Search Engine
Tool to search trello boards, lists, and cards using ai-driven queries. use when you need to quickly locate relevant trello cards, lists, or boards.
Connect any two apps with Notis in the middle.
Gmail and Api labz, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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