Keep frequently shared PDFs compact
Set a recurring reminder to optimize the PDFs you choose and make available to Api2pdf.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Why this helps
Document cleanup slips when it depends on remembering to revisit large files manually.
- Make recurring document maintenance easier to remember
- Reduce storage and bandwidth for selected PDFs
- Choose a cadence that fits your sharing routine
Setup
Build it in a few focused steps.
- 1Connect Api2pdf once in the Notis portal.
- 2Create an automation and name it for the PDF review cadence.
- 3Tell Notis which accessible PDFs to optimize and what outcome you want.
- 4Pick a recurring schedule trigger, then choose where run reports should go.
- 5Test with one real PDF before relying on the recurring run.
Questions about this workflow
Does the schedule find every PDF in my storage?
No storage source is specified here. Tell Notis which PDFs to optimize and ensure they are accessible to Api2pdf.
What does optimization do?
Api2pdf's Optimize PDF action reduces file size while maintaining quality.
How often will this run?
You choose the recurring schedule in the automation setup.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Api2pdf. A trigger fires from one place; an action lands in another.
Gmail triggers
Api2pdf actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Connect any two apps with Notis in the middle.
Gmail and Api2pdf, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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