Make emailed PDFs lighter to share
Use a new message as the cue to optimize an accessible PDF, reducing file size before you store or send it onward.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Why this helps
Large PDFs slow down sharing and create extra work when you need to prepare a document for someone else.
- Reduce storage and bandwidth needs for an existing PDF
- Prepare large documents for easier sharing
- Start the document task from the relevant email
Setup
Build it in a few focused steps.
- 1Connect Gmail and Api2pdf once in the Notis portal.
- 2Create an automation and name it for incoming PDF optimization.
- 3Tell Notis to identify an accessible PDF referenced in each new email and optimize it with Api2pdf.
- 4Pick the New Gmail Message Received trigger, then choose where run reports should go.
- 5Test with one real email and a PDF that Api2pdf can access.
Questions about this workflow
Does this action convert an email attachment into a PDF?
No. Optimize PDF reduces the size of an existing PDF. The file must be accessible to Api2pdf.
Does the action preserve the document's quality?
It is described as reducing file size while maintaining quality, though the result depends on the source PDF.
Can it process every incoming attachment automatically?
Only if the instruction can identify the intended PDF and the document is available to Api2pdf.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Api2pdf. A trigger fires from one place; an action lands in another.
Gmail triggers
Api2pdf actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
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New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
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Merge PDFs
Tool to merge multiple pdf documents into a single pdf. use when you need to concatenate several pdfs on the server-side.
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Reorder PDF Pages
Tool to reorder pages of a pdf document. use when you need to rearrange pages into a new order by specifying page indices.
Connect any two apps with Notis in the middle.
Gmail and Api2pdf, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business Api2pdf.