Validate the property behind an incoming guest request
A guest request can arrive with an unfamiliar property reference. Notis checks the ID in Apaleo and reports the result for your team.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Check if a property exists
Check if a property exists by id.<br>you need to be authorized (no particular scope required)
Why this helps
A mistyped property reference can send a request down the wrong operational path.
- Catch references that do not match an Apaleo property.
- Give your team a clear lookup result with the request.
- Reduce manual checks during guest request triage.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Apaleo once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Describe: For an incoming guest email that contains an Apaleo property ID, check if the property exists and report the result.
- 4Pick New Gmail Message Received as the trigger and choose where run reports go.
- 5Test with one real guest request containing a property ID.
Questions about this workflow
Will it infer the property ID if the email only names a hotel?
The listed check requires a property ID. Include an ID in the email or provide a reliable lookup source in your instruction.
Does it update the guest record?
No. This workflow only checks whether the property exists.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Apaleo. A trigger fires from one place; an action lands in another.
Gmail triggers
Apaleo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Archive a property
Use this endpoint to archive an existing live property this operation set the isarchived flag to true<br>you must have at least one of these scopes: 'properties.manage, setup.manage'.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Check if a property exists
Check if a property exists by id.<br>you need to be authorized (no particular scope required)
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Check if a unit attribute exists
Check if a unit attribute exists<br>you must have at least one of these scopes: 'unitattributes.read, setup.read, setup.manage'.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Check if a unit exists
Check if a unit exists by id.<br>you must have at least one of these scopes: 'units.read, setup.read, setup.manage'.
Check if a unit group exists
Check if a unit group exists by id.<br>you must have at least one of these scopes: 'unitgroups.read, setup.read, setup.manage'.
Clones a property
Use this call to clone a specific property. this operation creates a new property with inventory and rate plans from the specified property.<br>you must have at least one of these scopes: 'properties.create, setup.manage'.
Create a unit
Use this call to create a new unit.<br>you must have at least one of these scopes: 'units.create, setup.manage'.
Create a unit attribute
Use this call to create a new unit attribute.<br>you must have at least one of these scopes: 'unitattributes.create, setup.manage'.
Connect any two apps with Notis in the middle.
Gmail and Apaleo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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