Find one matching record after you send
Get a focused lookup from your chosen Algolia index after sending an email, with the matching record in your run report.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Find Object
Tool to find the first object matching a query or filter in an index. use when debugging relevance or filter logic after confirming index exists.
Why this helps
Broad searches can create more reading when you only need to check whether one relevant record exists.
- Check for a relevant record with a focused lookup.
- Keep the matching result close to the email event.
- Spend less time scanning unrelated search results.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Algolia once in the Notis portal.
- 2Create an automation and give it a name and prompt.
- 3In one instruction, ask Notis to find the first matching object in a named Algolia index using sent email recipient or subject details and summarize the result.
- 4Choose Gmail Email Sent as the trigger and select where run reports should go.
- 5Test with one real sent email and check the report.
Questions about this workflow
What does first matching object mean?
Notis asks Algolia to find the first object matching the query or filter you specify in your instruction.
Can this workflow update the record?
No. The selected action finds a record and reports the result; it does not change the index.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Algolia. A trigger fires from one place; an action lands in another.
Gmail triggers
Algolia actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
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New Gmail Message Received Trigger
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Copy Index
Tool to copy the specified index to a new index. use when you need to duplicate an existing index including records, settings, synonyms, and rules after confirming source and destination names.
Connect any two apps with Notis in the middle.
Gmail and Algolia, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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