See contact context after you send an email
Send the email, then get a quick look at matching Algolia contact records without switching apps to search manually.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Search Algolia Index
Tool to perform a search on a specified algolia index. use after confirming the index name. example: searchindex(index name='contacts', query='apple', search params={'hitsperpage':10})
Why this helps
You send a message and still have to leave your inbox to check what you already know about the recipient.
- Review matching contact records alongside the sent email context.
- Reduce manual searches across your inbox and contact index.
- Keep the lookup result in a Notis run report.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Algolia once in the Notis portal.
- 2Create an automation and give it a name and prompt.
- 3In one instruction, ask Notis to search your chosen Algolia contacts index using sent email recipient and subject details, then summarize relevant matches.
- 4Choose Gmail Email Sent as the trigger and select where run reports should go.
- 5Test with one real sent email and check the report.
Questions about this workflow
What does this workflow search?
It searches the Algolia index you name, using recipient and subject details available from the sent email event.
Does it change contact records?
No. It searches the index and summarizes matching results in the run report.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Algolia. A trigger fires from one place; an action lands in another.
Gmail triggers
Algolia actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add AB Test
Tool to create an ab test comparing search performance between two variants. use to test different index configurations or search parameters and measure impact on click-through and conversion rates.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Browse Algolia Index
Tool to retrieve all records from an index. use when you need to export or iterate through an entire index dataset.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Clear Objects
Tool to clear records of an index without affecting settings. use when you need to completely wipe all objects (e.g., after a bulk reindex) while preserving index configuration.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Clear Rules
Tool to delete all rules in an index. use when you need to wipe all rules before re-creating them. use after confirming no critical rules require retention.
Clicked Object IDs
Tool to send a click event to algolia to capture clicked items. use immediately after a user click outside of search contexts to report click events.
Clicked Object IDs After Search
Tool to send a click event after a search response. use when you want to report which items a user clicked in search results.
Converted Object IDs
Tool to send a conversion event for items outside of search context. use when tracking conversions on category pages or external flows unrelated to algolia search.
Copy Index
Tool to copy the specified index to a new index. use when you need to duplicate an existing index including records, settings, synonyms, and rules after confirming source and destination names.
Connect any two apps with Notis in the middle.
Gmail and Algolia, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Algolia.