Get indexed context when a new email arrives
Let Notis look across your chosen Algolia indexes when new mail arrives, so useful context is ready with the message.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Search Multiple Indices
Tool to perform searches across multiple indices in a single call. use when you need to batch multiple index queries into one api request.
Why this helps
Incoming messages often require checking several records or indexes before you know what needs attention.
- Search several relevant indexes in one workflow run.
- See related records without manually opening each index.
- Use the run report to decide what follow-up the message needs.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Algolia once in the Notis portal.
- 2Create an automation and give it a name and prompt.
- 3In one instruction, ask Notis to search your selected Algolia indexes using available sender and subject details, then summarize matches.
- 4Choose New Gmail Message Received as the trigger and select where run reports should go.
- 5Test with one real incoming message and check the report.
Questions about this workflow
Can I choose which indexes are searched?
Yes. Name the indexes in your instruction so Notis knows where to look.
Will this read every message in my mailbox?
The workflow starts when a new message is received and searches Algolia using details available for that event.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Algolia. A trigger fires from one place; an action lands in another.
Gmail triggers
Algolia actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
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Browse Algolia Index
Tool to retrieve all records from an index. use when you need to export or iterate through an entire index dataset.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Clear Objects
Tool to clear records of an index without affecting settings. use when you need to completely wipe all objects (e.g., after a bulk reindex) while preserving index configuration.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Clear Rules
Tool to delete all rules in an index. use when you need to wipe all rules before re-creating them. use after confirming no critical rules require retention.
Clicked Object IDs
Tool to send a click event to algolia to capture clicked items. use immediately after a user click outside of search contexts to report click events.
Clicked Object IDs After Search
Tool to send a click event after a search response. use when you want to report which items a user clicked in search results.
Converted Object IDs
Tool to send a conversion event for items outside of search context. use when tracking conversions on category pages or external flows unrelated to algolia search.
Copy Index
Tool to copy the specified index to a new index. use when you need to duplicate an existing index including records, settings, synonyms, and rules after confirming source and destination names.
Connect any two apps with Notis in the middle.
Gmail and Algolia, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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