See the Affinda document queue on a schedule
Get a regular view of documents in Affinda so you can spot work that needs attention without opening the workspace repeatedly.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Get Documents
Tool to retrieve a list of all documents. use when you need to list documents in your affinda workspace after authentication.
Why this helps
A document queue is easy to forget when checking it depends on remembering to open another tool.
- Create a regular review habit without manual reminders.
- See document information available from Affinda in one report.
- Reduce context switching during document follow-up.
Setup
Build it in a few focused steps.
- 1Connect Affinda once in the Notis portal.
- 2Create an automation in Automations, then New Automation.
- 3Tell Notis to retrieve Affinda documents and summarize the queue using only returned document data.
- 4Pick a recurring schedule and choose where run reports go.
- 5Test with one run and confirm the report reflects the documents returned.
Questions about this workflow
Can it identify overdue documents?
Only if the returned data includes timing information that supports that conclusion. Provide a due-date rule or baseline in your instruction if needed.
Does this change any documents?
No. Get Documents retrieves a list. It does not edit documents.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Affinda. A trigger fires from one place; an action lands in another.
Gmail triggers
Affinda actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Batch Update Annotations
Tool to update multiple annotations in one request. use when you need to modify parsed values or other fields across many annotations at once.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Collection
Tool to create a new collection. use after you have a valid workspace id and want to group documents by a specific extractor within that workspace.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create Document
Tool to upload a new document for parsing. use when you have the document file or a public url and need to extract structured data immediately.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Create Organization
Tool to create a new organization. use when you have a unique organization name and want to group resources under it.
Create RESTHook Subscription
Tool to create a new resthook subscription. use after confirming your webhook endpoint is ready to receive document event notifications.
Create Tag
Tool to create a new tag. use when you need to label documents in a specific workspace.
Create Validation Result
Tool to create a validation result. use when recording validation outcomes for a document after parsing.
Create Workspace
Tool to create a new workspace. use when you need to programmatically create a workspace container within an organization.
Connect any two apps with Notis in the middle.
Gmail and Affinda, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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