Turn emailed invoices into structured data
When a supplier emails an invoice, have Affinda parse the attachment so the key details are ready to review.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create Document
Tool to upload a new document for parsing. use when you have the document file or a public url and need to extract structured data immediately.
Why this helps
Invoices buried in email take time to download, upload, and process one by one.
- Reduce manual invoice uploads.
- Get structured invoice data soon after it arrives.
- Keep invoice processing tied to the original email workflow.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Affinda once in the Notis portal.
- 2Create an automation in Automations, then New Automation.
- 3Tell Notis to submit invoice attachments from new Gmail messages to Affinda for parsing.
- 4Pick New Gmail Message Received as the trigger and choose where run reports go.
- 5Test with one real invoice email and review the Affinda result.
Questions about this workflow
Does this work with invoice attachments?
It is intended for messages that include an invoice file Affinda can accept. Confirm the attachment is available to the automation when testing.
Will every new email be submitted?
Describe the intended invoice handling in your instruction. Notis triggers on the selected new-message event; it does not provide a filter builder.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Affinda. A trigger fires from one place; an action lands in another.
Gmail triggers
Affinda actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Batch Update Annotations
Tool to update multiple annotations in one request. use when you need to modify parsed values or other fields across many annotations at once.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Collection
Tool to create a new collection. use after you have a valid workspace id and want to group documents by a specific extractor within that workspace.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create Document
Tool to upload a new document for parsing. use when you have the document file or a public url and need to extract structured data immediately.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Create Organization
Tool to create a new organization. use when you have a unique organization name and want to group resources under it.
Create RESTHook Subscription
Tool to create a new resthook subscription. use after confirming your webhook endpoint is ready to receive document event notifications.
Create Tag
Tool to create a new tag. use when you need to label documents in a specific workspace.
Create Validation Result
Tool to create a validation result. use when recording validation outcomes for a document after parsing.
Create Workspace
Tool to create a new workspace. use when you need to programmatically create a workspace container within an organization.
Connect any two apps with Notis in the middle.
Gmail and Affinda, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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