Track Accepted Invitations in ActiveTrail
Keep confirmed invitees together after you send invitations and receive a clear yes.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Create or Update Group Member
Tool to create or update a member in a group. Use when you need to add a new contact to a specific group or update an existing member's details. The API will not return errors if the address is already in the group.
Why this helps
Accepted invitations can be scattered across threads, making attendance follow-up harder to track.
- Collect clear acceptances in a dedicated group.
- Use thread context to distinguish a yes from an unanswered invitation.
- Reduce manual list updates after coordinating by email.
Setup
Build it in a few focused steps.
- 1Connect Gmail and ActiveTrail once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it.
- 3Tell Notis to use the sent thread context to identify explicit acceptances to the named invitation and create or update the accepting contact in the specified ActiveTrail group.
- 4Pick the Email Sent trigger and choose where run reports go.
- 5Test with one real invitation thread that includes a clear acceptance.
Questions about this workflow
Does sending the invitation itself add every recipient?
No. Instruct Notis to add only a recipient whose thread context shows an explicit acceptance.
What if the reply is not in the sent thread context?
The trigger provides sent-message metadata and the workflow depends on available thread context. Check run reports during testing to confirm the needed context is available.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to ActiveTrail. A trigger fires from one place; an action lands in another.
Gmail triggers
ActiveTrail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Group Member
Tool to add a member to a group in ActiveTrail. Use when you need to add a contact to a specific group with their email and optional contact details.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Contact Growth
Tool to retrieve executive report on contact growth showing daily active and inactive contact growth. Use when you need to measure the increase in amount of contacts over a date range.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create or Update Group Member
Tool to create or update a member in a group. Use when you need to add a new contact to a specific group or update an existing member's details. The API will not return errors if the address is already in the group.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
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Create Order
Tool to create new orders in ActiveTrail commerce system. Use when you need to add order records with customer information, products, and transaction details. Accepts an array of order objects for batch creation.
Connect any two apps with Notis in the middle.
Gmail and ActiveTrail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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