Look up 21risk site context from an email
Start with the location question and get the site details you need to orient your next step.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Get Sites
Tool to retrieve sites (locations) from the 21risk odata api. use when you need to list, filter, or page sites with odata query parameters after authentication is confirmed.
Why this helps
Location requests often require a separate search for the matching site before anyone can respond.
- Cut the extra step of manually searching for a site.
- Review location context next to the request.
- Spot when an email needs a clearer location identifier.
Setup
Build it in a few focused steps.
- 1Connect Gmail and 21risk once in the Notis portal.
- 2Create an automation in Notis by naming it and describing the outcome in one instruction.
- 3Tell Notis to identify the location in the email, retrieve relevant 21risk site details, and summarize the result.
- 4Choose the New Gmail Message Received trigger and select where run reports should go.
- 5Test with one real location question email.
Questions about this workflow
Does the workflow create or change a site?
No. It retrieves site information from 21risk and summarizes it in the Notis run report.
What happens if the location is unclear?
The run report can note that the email did not provide enough information to identify a matching site.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to 21risk. A trigger fires from one place; an action lands in another.
Gmail triggers
21risk actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get Compliance
Tool to retrieve compliance data for sites, categories, or questions. use when you need odata-based compliance data for analytics or reporting.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Items (BETA)
Tool to retrieve items (beta) from the 21risk odata api. use when you need a filtered and paged list of items for analytics and reporting. example: get items($filter="item cost gt 100", $top=50).
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Get Items Per Month
Tool to retrieve fact table data for itemspermonth, one row per question per site per month. use when querying monthly item data with odata parameters ($filter, $top, $skip, $select, maxpagesizeinmb).
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Get Organizations
Tool to retrieve organizations from the 21risk odata api. use when you need to list, filter, or paginate organizations via odata parameters after authentication is confirmed.
Get Properties
Tool to fetch a list of properties related to sites, including cope information and other relevant data. use when you need property insurance details via odata api after authentication.
Get Reports
Tool to retrieve audit reports, including draft, published, and scheduled reports. use when you need a paginated list of reports with optional odata filtering.
Get RiskModel Categories
Tool to retrieve risk model categories for grouping questions and compliance checks. use when you need to filter, select, or paginate risk model categories via odata parameters ($filter, $select, $orderby, $top, $skip, $count).
Get Risk Models
Tool to retrieve risk models used for audits and compliance. use when you need to list available risk models with optional odata queries.
Connect any two apps with Notis in the middle.
Gmail and 21risk, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business 21risk.