Put concise Fireflies recaps in HubSpot
Give your CRM a useful meeting record without rewriting every transcript by hand.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Create a batch of emails
Creates multiple email objects for record-keeping (does not send emails) within hubspot crm in a single batch, allowing properties and associations to other crm objects to be set for each email.
Why this helps
Meeting notes live in one tool while the customer history in HubSpot stays incomplete.
- Make call context easier to find in HubSpot
- Save time writing CRM recaps
- Keep recurring review on a schedule
Setup
Build it in a few focused steps.
- 1Connect Fireflies and HubSpot once in the Notis portal.
- 2Create an automation in Automations, then choose New Automation.
- 3Tell Notis to review recent Fireflies transcripts and create a concise HubSpot email record for each meeting, associating it only with a verified existing CRM record.
- 4Pick a recurring schedule and choose where run reports should go.
- 5Test with one real transcript and confirm its record and association in HubSpot.
Questions about this workflow
Does this send a customer email?
No. This action creates email objects for record-keeping in HubSpot and does not send emails.
How does Notis know which CRM record to associate?
The prompt should ask Notis to use an association only when the transcript contains a reliable identifier that can be matched to an existing HubSpot record. Otherwise it should leave the record unassociated.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Fireflies to Hubspot. A trigger fires from one place; an action lands in another.
Fireflies triggers
Hubspot actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Transcription Complete Trigger
Triggers when a transcription is complete. Polls Fireflies API for transcripts created or updated since the last poll time. Handles rate limiting gracefully.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Fireflies and Hubspot, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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