Turn meeting attendee details into HubSpot contacts
Finish a meeting and let Notis find clearly identified people in the transcript, then add their details to HubSpot for follow-up.
Trigger
Transcription Complete Trigger
Triggers when a transcription is complete. Polls Fireflies API for transcripts created or updated since the last poll time. Handles rate limiting gracefully.
Action
Create batch of contacts
Creates up to 100 new contact records in hubspot crm, optionally associating them with existing crm objects; ensure associated object ids are valid.
Why this helps
New prospects mentioned on calls can get lost when someone has to pause note-taking and manually create CRM records.
- Capture prospects surfaced during calls
- Reduce post-meeting data entry
- Keep follow-up details in HubSpot
Setup
Build it in a few focused steps.
- 1Connect Fireflies and HubSpot once in the Notis portal.
- 2Create an automation in Automations, then choose New Automation.
- 3Tell Notis to create a HubSpot contact when a completed transcript clearly states a person's name and contact details, and to skip incomplete details.
- 4Pick the Fireflies Transcription Complete trigger and choose where run reports should go.
- 5Test with one real transcript and confirm the resulting contact in HubSpot.
Questions about this workflow
Will this create contacts from every person mentioned?
The instruction can limit creation to people with clearly stated names and contact details. Test the prompt with a real transcript to check how it handles mentions.
Does it send an email to the new contact?
No. The selected HubSpot action creates contact records; it does not send email.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Fireflies to Hubspot. A trigger fires from one place; an action lands in another.
Fireflies triggers
Hubspot actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Transcription Complete Trigger
Triggers when a transcription is complete. Polls Fireflies API for transcripts created or updated since the last poll time. Handles rate limiting gracefully.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Fireflies and Hubspot, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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