Automated Weekly Payment Status Audits
Every week, you need to know which exhibitors have paid and which are overdue. Instead of manually checking invoices, Notis audits payment status automatically and records all payments that have arrived--so you always know who owes what.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Book Invoice Amount
Tool to book an invoice amount in SevDesk. Use when you need to record a payment for an invoice, either full or partial. This creates an invoice log entry and updates the invoice status accordingly.
Why this helps
Payment tracking is scattered. Some money sits unrecorded for days, you don't know who's overdue until someone reminds you, and follow-up on unpaid invoices is haphazard and reactive.
- Payment status audited automatically, no manual checking
- Unpaid invoices identified immediately
- Follow-up actions triggered for overdue accounts
- Accounts receivable always current
- Reduce time spent chasing payments
Setup
Build it in a few focused steps.
- 1Connect Expofp and Sevdesk to Notis in your portal (one-time).
- 2Ask Notis: 'Every Wednesday at 9am, audit payment status across all exhibitor invoices, record any payments received, and alert me to unpaid invoices older than 7 days' or configure in Automations.
- 3Select Cron as the trigger and set it for your preferred day and time.
- 4Choose your notification channel to receive the weekly audit summary.
- 5Enable to start weekly audits automatically.
Questions about this workflow
What counts as a 'known payment' for recording?
Exhibitor payments visible in Expofp or your bank account. You can customize the logic: 'Record all payments over EUR 100' or 'Record payments from corporate exhibitors only.'
How does this handle partial payments?
Notis records them as received. Sevdesk automatically calculates remaining balance on the invoice.
Can I customize the overdue threshold?
Yes--set any threshold you prefer. For example, 'Alert me to invoices overdue by 14 days' or 'Flag anything older than 30 days.'
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Expofp to Sevdesk. A trigger fires from one place; an action lands in another.
Expofp triggers
Sevdesk actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Book Invoice Amount
Tool to book an invoice amount in SevDesk. Use when you need to record a payment for an invoice, either full or partial. This creates an invoice log entry and updates the invoice status accordingly.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
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Connect any two apps with Notis in the middle.
Expofp and Sevdesk, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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