Automatic Exhibitor Email Address Synchronization
Exhibitors update their email addresses in Expofp, but the old email stays in Sevdesk, and invoices bounce or reach the wrong person. Notis automatically syncs email changes from Expofp to Sevdesk--so communication reaches the right inbox every time.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Create Communication Way
Tool to create a new contact communication way (email, phone, website, etc.) in SevDesk. Use when you need to add contact information like email addresses, phone numbers, or website URLs to an existing contact.
Why this helps
Exhibitor emails are scattered across systems and fall out of sync. Invoices bounce, follow-ups fail, and you manually hunt for current contact info. It's a nightmare when you're trying to close a deal or send urgent event updates.
- Email changes synced automatically, no manual updates
- Invoices and messages reach the correct address
- Eliminate bounced emails and failed follow-ups
- Reduce manual contact record maintenance
- Communication always reaches the right person
Setup
Build it in a few focused steps.
- 1Connect Expofp and Sevdesk to Notis in your portal (one-time).
- 2Tell Notis: 'When an exhibitor updates their email in Expofp, automatically update or add their email in Sevdesk' or configure in Automations.
- 3Select Webhook as the trigger and choose your notification channel (Slack, email, Telegram, or WhatsApp).
- 4Update an exhibitor's email in Expofp and verify it syncs to Sevdesk within seconds.
- 5Activate to keep all email addresses in sync automatically.
Questions about this workflow
What if an exhibitor has multiple email addresses?
Notis captures all of them as separate communication ways in Sevdesk. You can mark one as primary for invoicing.
How does this handle email changes after invoicing?
Configure your automation to update existing contacts rather than create new ones. Use 'Update if exists, create if new' logic.
Can I mark certain emails as billing vs. operational?
Yes--specify in your prompt. For example, 'Mark work emails as primary for invoicing, personal emails as secondary.'
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Expofp to Sevdesk. A trigger fires from one place; an action lands in another.
Expofp triggers
Sevdesk actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Book Invoice Amount
Tool to book an invoice amount in SevDesk. Use when you need to record a payment for an invoice, either full or partial. This creates an invoice log entry and updates the invoice status accordingly.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Check Customer Number Availability
Tool to check if a customer number is available in sevDesk. Use when you need to verify that a customer number can be assigned without conflicts.
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Tool to create a new accounting contact in sevDesk. Use when you need to assign debitor or creditor numbers to existing contacts for accounting purposes.
Create Check Account Transaction
Tool to create a new check account transaction in SevDesk. Use when you need to manually record a transaction for a payment account, such as bank transfers, cash movements, or other financial transactions that need to be tracked in the accounting system.
Create Clearing Account
Tool to create a new clearing account in sevDesk. Use when you need to set up accounts for tracking intermediate transactions like coupons, gift cards, or prepayments. Clearing accounts are offline accounts used for booking purposes.
Create Communication Way
Tool to create a new contact communication way (email, phone, website, etc.) in SevDesk. Use when you need to add contact information like email addresses, phone numbers, or website URLs to an existing contact.
Create Contact
Creates a new contact (person or company) in SevDesk accounting system. Required fields: - type: Must be 'PERSON' or 'COMPANY' - familyname: Required for PERSON type (last name) - name: Required for COMPANY type (company name) - category: Contact category reference (e.g., id=3 for Customer, id=2 for Supplier) Automatically generates customerNumber if not provided. Supports optional fields like email, phone, address, bank details, tax information, and more.
Create Contact (REST API)
Tool to create a new contact in sevDesk using the standard REST API endpoint. Use when you need to create a person or organization contact with category assignment.
Connect any two apps with Notis in the middle.
Expofp and Sevdesk, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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