Make new Confluence tasks easier to notice and act on
A new action item should not depend on someone remembering to check the page. Send the owner a clear email with the context that is available.
Trigger
New Task Created
Triggers when a new task (action item) is created in Confluence.
Action
Send Email
Sends an email via gmail api using the authenticated user's google profile display name, requiring `is html=true` if the body contains html and valid `s3key`, `mimetype`, `name` for any attachment.
Why this helps
Tasks recorded in documentation are easy to miss when owners work from their inbox and not the Confluence page.
- Bring newly created action items into the owner's inbox.
- Include the task text and source page link when available.
- Avoid implying a due date or assignment that the task does not provide.
Setup
Build it in a few focused steps.
- 1Connect Confluence and Gmail once in the Notis portal.
- 2Create a new automation and give it a name.
- 3Tell Notis to email the task owner with the task text, available due date, and Confluence link, and to skip sending if no reliable owner email is available.
- 4Choose the Confluence New Task Created trigger and select where run reports should go.
- 5Test with one real task and confirm the recipient and details before relying on it.
Questions about this workflow
What if the task has no owner email?
Instruct Notis to skip sending and report that the owner address is missing. The trigger description does not guarantee an email address is available.
Will the email include a due date?
Only when a due date is present in the returned task details. Notis should not invent one.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Confluence to Gmail. A trigger fires from one place; an action lands in another.
Confluence triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
New Attachment Added
Triggers when a new attachment is uploaded to a Confluence page. Optionally filters by media type.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Blog Post Added to Label
Triggers when a new blog post is added to a specific label in Confluence.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Blogpost Inline Comment Added
Triggers when a new inline comment is added to a Confluence blog post.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Blog Post Like Count Changed
Triggers when a Confluence blog post's like count changes (someone likes or unlikes).
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Blog Post Updated
Triggers when a Confluence blog post is updated (any edit that creates a new version).
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Content Restrictions Changed
Triggers when view or edit restrictions change on a Confluence page or blog post. Detects user/group restrictions being added, removed, or modified.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Confluence and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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