Keep email context organized when a Confluence space changes
Space ownership, status, or details can shift while related decisions stay buried in email. Use the change as a prompt to organize relevant threads.
Trigger
Space Details Changed
Triggers when a Confluence space's details change (name, description, status, owner, icon, etc.).
Action
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Why this helps
Important space decisions are split between Confluence and Gmail, making later follow-up harder to find.
- Gather likely related threads under a consistent existing label.
- Use the changed space name and details as search context.
- Keep the label action limited to relevant, accessible Gmail threads.
Setup
Build it in a few focused steps.
- 1Connect Confluence and Gmail once in the Notis portal.
- 2Create a new automation and give it a name.
- 3Tell Notis to find Gmail threads clearly related to the changed space and apply the existing label you name; ask it to skip ambiguous matches.
- 4Choose the Confluence Space Details Changed trigger and select where run reports should go.
- 5Test with one real space change and confirm the selected threads and label.
Questions about this workflow
Does this create a new Gmail label?
No. This workflow applies an existing label. Create the label in Gmail first and refer to it by name in your instruction.
Will it label every email mentioning the space?
Instruct Notis to use the space details to find relevant threads and skip ambiguous matches. Review the first run to confirm its search behavior.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Confluence to Gmail. A trigger fires from one place; an action lands in another.
Confluence triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
New Attachment Added
Triggers when a new attachment is uploaded to a Confluence page. Optionally filters by media type.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Blog Post Added to Label
Triggers when a new blog post is added to a specific label in Confluence.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Blogpost Inline Comment Added
Triggers when a new inline comment is added to a Confluence blog post.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Blog Post Like Count Changed
Triggers when a Confluence blog post's like count changes (someone likes or unlikes).
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Blog Post Updated
Triggers when a Confluence blog post is updated (any edit that creates a new version).
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Content Restrictions Changed
Triggers when view or edit restrictions change on a Confluence page or blog post. Detects user/group restrictions being added, removed, or modified.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Confluence and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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