Keep Confluence access changes visible for review
A permission change can affect who sees or edits important knowledge. Get a clear review draft when content restrictions change.
Trigger
Content Restrictions Changed
Triggers when view or edit restrictions change on a Confluence page or blog post. Detects user/group restrictions being added, removed, or modified.
Action
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Why this helps
Access changes can pass unnoticed when they happen inside a documentation workspace instead of a security review queue.
- Surface restriction changes for a deliberate review.
- Summarize the recorded change and affected content when available.
- Keep the notification as a draft for a human to verify.
Setup
Build it in a few focused steps.
- 1Connect Confluence and Gmail once in the Notis portal.
- 2Create a new automation and give it a name.
- 3Tell Notis to draft an access-change review email with the affected content and recorded restriction details, and to flag missing details rather than infer them.
- 4Choose the Confluence Content Restrictions Changed trigger and select where run reports should go.
- 5Test with one real restriction change and verify the summary before using the workflow.
Questions about this workflow
Does this determine whether a restriction change is safe?
No. It summarizes available event details for a person to review; it does not establish whether the change is authorized.
Can it identify every user who gained or lost access?
Only if those details are included in the returned event data. Missing information should be called out rather than guessed.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Confluence to Gmail. A trigger fires from one place; an action lands in another.
Confluence triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
New Attachment Added
Triggers when a new attachment is uploaded to a Confluence page. Optionally filters by media type.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Blog Post Added to Label
Triggers when a new blog post is added to a specific label in Confluence.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Blogpost Inline Comment Added
Triggers when a new inline comment is added to a Confluence blog post.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Blog Post Like Count Changed
Triggers when a Confluence blog post's like count changes (someone likes or unlikes).
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Blog Post Updated
Triggers when a Confluence blog post is updated (any edit that creates a new version).
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Content Restrictions Changed
Triggers when view or edit restrictions change on a Confluence page or blog post. Detects user/group restrictions being added, removed, or modified.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Confluence and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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