Notify people when a PDF link is about to expire
Close the loop on document access changes with a timely email.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Send Email
Sends an email via gmail api using the authenticated user's google profile display name, requiring `is html=true` if the body contains html and valid `s3key`, `mimetype`, `name` for any attachment.
Why this helps
Access changes can surprise collaborators when nobody remembers to send a heads-up.
- Send a direct notice when access status changes.
- Reduce confusion about unavailable document links.
- Use only recipient and expiration details included in the webhook.
Setup
Build it in a few focused steps.
- 1Connect CloudPDF and Gmail once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis to email the supplied recipients when a webhook reports an expiring or changed PDF link.
- 4Choose the notis_webhook trigger and where run reports should go.
- 5Test with one real webhook that includes recipient and access status details.
Questions about this workflow
Can this detect expiring links on its own?
No CloudPDF trigger events are listed here. A webhook request must start the workflow and provide the expiration or access-change details.
What if the webhook does not include recipients?
Notis cannot infer missing addresses. Include the recipients in the request or adjust the instruction to use a known recipient source.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link CloudPDF to Gmail. A trigger fires from one place; an action lands in another.
CloudPDF triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
CloudPDF and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Gmail.