Turn task changes into a ready-to-review update
When a task changes in a way that calls for coordination, have a concise email ready to review.
Trigger
Task Updated
Triggers when a task is updated. Fires for every kind of update on the task, including comments. If you only care about a specific property changing, prefer the dedicated trigger (`CLICKUP_TASK_STATUS_UPDATED`, etc.) — those are pre-filtered by ClickUp and produce less traffic. `changes[]` can carry any FieldChange variant (`StatusChange`, `PriorityChange`, `AssigneeAddChange`, `AssigneeRemoveChange`, `TagAddChange`, `TagRemoveChange`, `DueDateChange`, `TimeEstimateChange`, `TimeSpentChange`, `NameChange`, `ContentChange`, `CommentChange`, `CustomFieldChange`).
Action
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Why this helps
Task updates can contain useful context, but figuring out what merits an email takes attention and follow-through.
- Prepare a message around task updates that need attention.
- Summarize available context for a quick review.
- Reduce manual context rebuilding between apps.
Setup
Build it in a few focused steps.
- 1Connect ClickUp and Gmail once in the Notis portal.
- 2Create an automation in Automations, then choose New Automation.
- 3Tell Notis which task updates merit a draft, who should receive it, and what task context to summarize.
- 4Choose the Task Updated trigger, then choose where run reports should go.
- 5Test with one real task update and review the draft.
Questions about this workflow
Does the trigger include comments too?
Yes. Task Updated can fire for every kind of task update, including comments. Use a more specific dedicated trigger when you only need one update type.
Can I avoid drafts for routine changes?
Describe which update patterns matter in your instruction. For a specific property, consider the dedicated ClickUp trigger for that property.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Clickup to Gmail. A trigger fires from one place; an action lands in another.
Clickup triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Folder Created
Triggers when a new Folder is created.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Folder Deleted
Triggers when a Folder is deleted.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Folder Updated
Triggers when a Folder is updated (renamed, content edited, etc.).
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
List Created
Triggers when a new List is created.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
List Deleted
Triggers when a List is deleted.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
List Updated
Triggers when a List is updated (renamed, content edited, etc.).
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Clickup and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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