Keep track of your Captions asset spreadsheets
Run a regular search for spreadsheets that match your asset tracking criteria and get a concise list.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Search Spreadsheets
Search for google spreadsheets using various filters including name, content, date ranges, and more.
Why this helps
As asset trackers accumulate, it gets harder to remember which spreadsheet contains the current work.
- Surface matching spreadsheets in a recurring check.
- Spend less time browsing Drive for the right tracker.
- Keep discovery criteria in a repeatable workflow.
Setup
Build it in a few focused steps.
- 1Connect Captions and Google Sheets once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for asset spreadsheet discovery.
- 3Tell Notis which spreadsheet search filters to use and how to summarize matching files.
- 4Pick a recurring schedule and select where run reports should go.
- 5Test the search with filters that match a real tracker.
Questions about this workflow
What can the search use?
The spreadsheet search supports filters such as name, content, and date ranges.
Does it open and summarize every spreadsheet?
The search finds spreadsheets matching the supplied filters. It does not itself retrieve their cell contents.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Captions to Google Sheets. A trigger fires from one place; an action lands in another.
Captions triggers
Google Sheets actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Sheet to Spreadsheet
Adds a new sheet (worksheet) to a spreadsheet. use this tool to create a new tab within an existing google sheet, optionally specifying its title, index, size, and other properties.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Aggregate Column Data
Searches for rows where a specific column matches a value and performs mathematical operations on data from another column.
Append Dimension
Tool to append new rows or columns to a sheet, increasing its size. use when you need to add empty rows or columns to an existing sheet.
Batch get spreadsheet
Retrieves data from specified cell ranges in a google spreadsheet; ensure the spreadsheet has at least one worksheet and any explicitly referenced sheet names in ranges exist.
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Batch Update Values by Data Filter
Tool to update values in ranges matching data filters. use when you need to update specific data in a google sheet based on criteria rather than fixed cell ranges.
Clear Basic Filter
Tool to clear the basic filter from a sheet. use when you need to remove an existing basic filter from a specific sheet within a google spreadsheet.
Clear spreadsheet values
Clears cell content (preserving formatting and notes) from a specified a1 notation range in a google spreadsheet; the range must correspond to an existing sheet and cells.
Connect any two apps with Notis in the middle.
Captions and Google Sheets, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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