Find the approval email before moving a video forward
Search Gmail with a client or project query and bring the relevant approval messages into your video workflow.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Why this helps
It is easy to lose time wondering whether approval arrived or searching through unrelated client email.
- Search for approval context without manually scanning the inbox.
- Use a query tailored to the client or project.
- Give Notis matching messages to summarize or triage.
Setup
Build it in a few focused steps.
- 1Connect Captions and Gmail once in the Notis portal.
- 2In Automations, select New Automation and name it.
- 3Describe the outcome in one instruction: search Gmail for the approval query sent to Notis and summarize matching messages.
- 4Pick the webhook trigger and choose where run reports should go.
- 5Test with one real approval query and verify the returned messages.
Questions about this workflow
Can this confirm there is no approval anywhere?
It can report results for the query provided. A search result alone may not prove approval is absent if the query is incomplete or the message is inaccessible.
What information should I include in the query?
Use distinctive context such as the client name, project name, or approval wording.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Captions to Gmail. A trigger fires from one place; an action lands in another.
Captions triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Captions and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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