Ask about practical meeting preferences ahead of time
Give both people a chance to share small details that make the call work better.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Why this helps
Practical preferences often go unasked until the meeting has already started.
- Ask about format or practical preferences early.
- Keep the question optional and respectful.
- Review the wording before sending.
Setup
Build it in a few focused steps.
- 1Connect Calendly and Gmail once in the Notis portal.
- 2Create an automation in Automations, New Automation, and provide a name and prompt.
- 3Tell Notis to draft an optional, respectful question about practical meeting preferences.
- 4Pick the webhook trigger and choose where run reports should go.
- 5Test with one booking and review the wording for clarity.
Questions about this workflow
Does this ask for sensitive personal information?
The prompt should ask only about practical preferences relevant to the meeting and make answering optional.
Can it include preferences already provided?
Yes, if those details are included in the request. Avoid asking the invitee to repeat information they already shared.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Calendly to Gmail. A trigger fires from one place; an action lands in another.
Calendly triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Calendly and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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