Track Box collaboration follow-up in Jira
Make pending collaboration invites visible as Jira work when someone needs to review access or follow up.
Trigger
New Pending Collaboration Invite
Triggers when a new pending collaboration invite is created. This trigger monitors the user's pending collaborations and fires when new pending collaboration invites are detected.
Action
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
Why this helps
Pending Box invites can sit unnoticed when access review lives outside the team's task queue.
- Create a visible follow-up for selected pending invites.
- Keep invite context with the access review task.
- Reduce the chance that onboarding or access work is forgotten.
Setup
Build it in a few focused steps.
- 1Connect Box and Jira once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3In one instruction, ask Notis to create a Jira follow-up issue for pending invites that meet your review criteria and include only appropriate invite context.
- 4Pick the Box New Pending Collaboration Invite trigger and choose where run reports should go.
- 5Test with one real pending invite and review the issue for suitable detail.
Questions about this workflow
Will this create an issue for every invite?
State in your instruction which pending invites need follow-up, such as those requiring access review or onboarding.
Can Notis approve or reject the invite in Box?
No. The selected Jira action creates a follow-up issue; it does not change the Box invitation.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Jira. A trigger fires from one place; an action lands in another.
Box triggers
Jira actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Attachment
Uploads and attaches a file to a jira issue.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Comment
Adds a comment using atlassian document format (adf) for rich text to an existing jira issue.
Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
Add Watcher to Issue
Adds a user to an issue's watcher list by account id.
Comment Changed
Triggers when a comment's content or details change in Box. This trigger monitors a specific Box comment and detects when any meaningful field changes, such as message text edits, tagged message changes, or modification timestamp updates.
Assign Issue
Assigns a jira issue to a user, default assignee, or unassigns; supports email/name lookup.
New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
Bulk Create Issues
Creates multiple jira issues (up to 50 per call) with full feature support including markdown, assignee resolution, and priority handling.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Link Issues
Links two jira issues using a specified link type with optional comment.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Create Project
Creates a new jira project with required lead, template, and type configuration.
Connect any two apps with Notis in the middle.
Box and Jira, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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