Share Box task changes with the people waiting
When task status, due date, or details shift, send a short update to the people who depend on that work.
Trigger
Task State Changed
Triggers when a task's status or details change in Box. This trigger monitors a specific Box task and fires when changes are detected in key fields like status, due date, message, or completion state.
Action
Send Email
Sends an email via gmail api using the authenticated user's google profile display name, requiring `is html=true` if the body contains html and valid `s3key`, `mimetype`, `name` for any attachment.
Why this helps
A changed deadline or status can surprise people who are coordinating around the task.
- Share task changes with chosen stakeholders
- Highlight the changed details available in the event
- Reduce manual status updates
Setup
Build it in a few focused steps.
- 1Connect Box and Gmail once in the Notis portal.
- 2Create an automation in Automations, New Automation.
- 3Tell Notis to email your chosen stakeholders with the changed task details and current status when available.
- 4Pick the Box Task State Changed trigger for the task and choose where run reports go.
- 5Test with one real task change and review the message.
Questions about this workflow
Will it email on every task field change?
The trigger monitors meaningful task changes. Tell Notis which changes matter to your recipients.
Can I use this for assignment approvals?
Use the Task Assignment State Changed trigger for assignment resolution updates.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Gmail. A trigger fires from one place; an action lands in another.
Box triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Comment Changed
Triggers when a comment's content or details change in Box. This trigger monitors a specific Box comment and detects when any meaningful field changes, such as message text edits, tagged message changes, or modification timestamp updates.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Box and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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