Find supporting Dropbox files after a task change
A task update can prompt a focused Dropbox search for the material needed next.
Trigger
Task State Changed
Triggers when a task's status or details change in Box. This trigger monitors a specific Box task and fires when changes are detected in key fields like status, due date, message, or completion state.
Action
Search File or Folder
Tool to search for files and folders in dropbox. use when you need to find an item by name or content, optionally within a specific path or with other filters, and paginate through results. example: search for 'report.docx' in the '/finance' folder.
Why this helps
A changed task status can require different context, and searching for it manually interrupts focused work.
- Surface potentially useful files after meaningful task changes.
- Reduce context switching during follow-up.
- Give the next decision more relevant material to review.
Setup
Build it in a few focused steps.
- 1Connect Box and Dropbox once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis what task details to use as Dropbox search terms and how to summarize likely matches.
- 4Choose the Box Task State Changed trigger and select where run reports should go.
- 5Test with one real task change and review the search results.
Questions about this workflow
Does it make changes to matching Dropbox files?
No. It searches and summarizes possible matches for review.
What if the task change does not provide useful search terms?
Include fallback terms in the instruction or ask Notis to report that it lacks enough context.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Dropbox. A trigger fires from one place; an action lands in another.
Box triggers
Dropbox actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create file request
Tool to create a new file request in dropbox. use when you need to request files from others by generating a unique link for uploads to a specified dropbox folder, optionally with a deadline.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create folder
Tool to create a new folder at a specified path in dropbox. use when you need to organize files by creating a new directory. requires the 'files.content.write' scope.
Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
Create paper document
Creates a new dropbox paper document at the specified path using html or markdown content.
Comment Changed
Triggers when a comment's content or details change in Box. This trigger monitors a specific Box comment and detects when any meaningful field changes, such as message text edits, tagged message changes, or modification timestamp updates.
Delete file or folder
Permanently deletes the file or folder at the specified path in dropbox. use when you need to remove a specific file or folder. requires the `files.content.write` scope.
New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
Get about me
Tool to get information about the current user's dropbox account. use when you need to retrieve account details like email, name, or account type.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
List files in folder
Tool to list files and folders in a specified dropbox directory. use when you need to see the contents of a folder, including subfolders if recursive is true.
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
List folder contents
Retrieves a list of folders, files, and deleted entries from a specified dropbox path.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Move file or folder
Move file or folder
Connect any two apps with Notis in the middle.
Box and Dropbox, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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