Mail new Box PDFs without a separate follow-up task
Put the approved document in Box and have Notis prepare its next step: a physical letter through Docupost.
Trigger
New File Added to Folder
Triggers when a new file is added to a folder in Box. This trigger monitors a specific Box folder and fires when new files are detected. Only files (not folders or web links) are monitored.
Action
Send Letter
Tool to send a letter via u.s. mail with specified recipient, sender, and pdf. use after confirming recipient and document details. example: send letter(to name='john doe', to address='123 main st, ...', file url='https://...')
Why this helps
Approved documents sit in Box while someone remembers to open a mailing tool and send them.
- Reduce the steps between saving an approved document and mailing it.
- Keep the source document in Box until the send is ready.
- Use a run report to see whether the automation handled the request.
Setup
Build it in a few focused steps.
- 1Connect Box and Docupost once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a clear name.
- 3Tell Notis to prepare a Docupost letter from each new PDF in the designated Box folder, using the recipient and sender details you provide, and to ask before sending if any details are unclear.
- 4Pick the Box New File Added to Folder trigger and choose where run reports should go.
- 5Test with one real document and confirmed mailing details.
Questions about this workflow
Can this send every new file in Box?
The trigger monitors new files in one selected folder. In your instruction, ask Notis to proceed only when the file is an approved PDF and the recipient and sender details are confirmed.
Does Box provide the mailing address?
The trigger detects a new file. Include a reliable source for the recipient and sender details in your instruction or supply them when needed.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Docupost. A trigger fires from one place; an action lands in another.
Box triggers
Docupost actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Send Letter
Tool to send a letter via u.s. mail with specified recipient, sender, and pdf. use after confirming recipient and document details. example: send letter(to name='john doe', to address='123 main st, ...', file url='https://...')
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Send Postcard
Tool to send a postcard via u.s. mail with specified recipient, sender, and front/back images. use after confirming recipient addresses and design urls. example: send postcard(to name='john doe', ..., front image='https://...', back image='https://...')
Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
Comment Changed
Triggers when a comment's content or details change in Box. This trigger monitors a specific Box comment and detects when any meaningful field changes, such as message text edits, tagged message changes, or modification timestamp updates.
New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Connect any two apps with Notis in the middle.
Box and Docupost, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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