Start tracking when a Box task is ready for work
When a Box task becomes active, have Notis start the matching DeskTime project task so you can get straight to work.
Trigger
Task State Changed
Triggers when a task's status or details change in Box. This trigger monitors a specific Box task and fires when changes are detected in key fields like status, due date, message, or completion state.
Action
Start Project Task
Tool to start tracking time for a specified project and optional task. use when you need to begin timing work on a project and optionally tag a task.
Why this helps
You open a Box task and forget to start the timer before switching into the work.
- Reduce the steps between picking up a task and tracking time.
- Use Box task details as context for choosing a matching DeskTime project and task.
- Get a run report when the tracking action completes.
Setup
Build it in a few focused steps.
- 1Connect Box and DeskTime once in the Notis portal.
- 2Create an automation in Automations, then choose New Automation.
- 3Tell Notis to start tracking the matching DeskTime project task when a Box task enters active work.
- 4Pick the Box Task State Changed trigger and choose where run reports go.
- 5Test with one real Box task and confirm the reported DeskTime project and task.
Questions about this workflow
Does this start tracking for every Box task change?
The prompt should ask Notis to start tracking only when the task enters the active state. Review a real run report to confirm the change was interpreted as intended.
What if DeskTime has no matching project task?
The start action requires a specified DeskTime project and optional task. The prompt should ask Notis to report when it cannot identify a suitable match rather than guess.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Desktime. A trigger fires from one place; an action lands in another.
Box triggers
Desktime actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Project with Optional Task
Tool to create a new project with an optional initial task. use when you need to set up a new desktime project programmatically.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Account Details
Tool to retrieve detailed information about the authenticated user's company account. use after confirming the api key is valid to fetch company name, work settings, account timezone, and timestamp.
Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
Get All Company Employees
Tool to list all employees in the company, including their roles and statuses. use after confirming valid credentials to fetch the organization’s roster.
Comment Changed
Triggers when a comment's content or details change in Box. This trigger monitors a specific Box comment and detects when any meaningful field changes, such as message text edits, tagged message changes, or modification timestamp updates.
Get Employee Data
Tool to fetch data for all employees within the company. use after verifying the api key is valid.
New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
Get Employee Projects
Tool to retrieve information about projects assigned to employees, including project names, durations, and statuses. use when you need to fetch per-employee project tracking data for a specific date.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
Get Employee Projects and Apps
Tool to retrieve an employee's tracked projects and application usage. use when you need combined project/app time data for a given employee and date (defaults to current user and today). example: "get projects and apps for employee 711867 on 2025-07-28."
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Get Projects List
Tool to retrieve all active projects for the company, including related tasks. use when you need projects overview after authentication.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Ping DeskTime API
Tool to check the api's availability and confirm the service is operational. use when you need to verify that the desktime api is reachable and responsive.
Connect any two apps with Notis in the middle.
Box and Desktime, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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