Get a scheduled DeskTime roster brief
Have Notis retrieve the company roster on a schedule and summarize the employee roles and statuses DeskTime provides.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Get All Company Employees
Tool to list all employees in the company, including their roles and statuses. use after confirming valid credentials to fetch the organization’s roster.
Why this helps
Checking who is active and which roles are listed takes time away from other account work.
- Review the available employee, role, and status information in one brief.
- Catch roster changes during regular account reviews.
- Reduce the effort of repeatedly fetching the company roster.
Setup
Build it in a few focused steps.
- 1Connect DeskTime once in the Notis portal and ensure the account credentials are valid.
- 2Create an automation in Automations, then choose New Automation.
- 3Tell Notis to retrieve the company employee roster and summarize the roles and statuses returned.
- 4Pick a recurring schedule trigger and choose where run reports go.
- 5Test with one real run and check the summary against the roster data.
Questions about this workflow
Does this alert only when the roster changes?
No. This scheduled workflow retrieves the current roster each run. To identify changes, Notis needs a prior roster or other baseline to compare.
Does the roster include employee project time?
The roster action returns employees, roles, and statuses. Project tracking details require a different DeskTime action.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Desktime. A trigger fires from one place; an action lands in another.
Box triggers
Desktime actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Project with Optional Task
Tool to create a new project with an optional initial task. use when you need to set up a new desktime project programmatically.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Account Details
Tool to retrieve detailed information about the authenticated user's company account. use after confirming the api key is valid to fetch company name, work settings, account timezone, and timestamp.
Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
Get All Company Employees
Tool to list all employees in the company, including their roles and statuses. use after confirming valid credentials to fetch the organization’s roster.
Comment Changed
Triggers when a comment's content or details change in Box. This trigger monitors a specific Box comment and detects when any meaningful field changes, such as message text edits, tagged message changes, or modification timestamp updates.
Get Employee Data
Tool to fetch data for all employees within the company. use after verifying the api key is valid.
New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
Get Employee Projects
Tool to retrieve information about projects assigned to employees, including project names, durations, and statuses. use when you need to fetch per-employee project tracking data for a specific date.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
Get Employee Projects and Apps
Tool to retrieve an employee's tracked projects and application usage. use when you need combined project/app time data for a given employee and date (defaults to current user and today). example: "get projects and apps for employee 711867 on 2025-07-28."
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Get Projects List
Tool to retrieve all active projects for the company, including related tasks. use when you need projects overview after authentication.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Ping DeskTime API
Tool to check the api's availability and confirm the service is operational. use when you need to verify that the desktime api is reachable and responsive.
Connect any two apps with Notis in the middle.
Box and Desktime, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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