Create a DeskTime project from a new Box file
For a folder where each new file represents a distinct initiative, Notis can create its DeskTime project as soon as the file arrives.
Trigger
New File Added to Folder
Triggers when a new file is added to a folder in Box. This trigger monitors a specific Box folder and fires when new files are detected. Only files (not folders or web links) are monitored.
Action
Create Project with Optional Task
Tool to create a new project with an optional initial task. use when you need to set up a new desktime project programmatically.
Why this helps
A new initiative starts with a file, then project setup becomes a separate task to remember.
- Reduce repeated project setup for file-led initiatives.
- Keep a new document and its tracking project connected by context.
- Use the run report to catch files that lack enough information for a useful project name.
Setup
Build it in a few focused steps.
- 1Connect Box and DeskTime once in the Notis portal.
- 2Create an automation in Automations, then choose New Automation.
- 3Tell Notis to create a DeskTime project for a new Box file only when the file represents a distinct initiative, and use its available details to describe the project.
- 4Pick the New File Added to Folder trigger and choose where run reports go.
- 5Test with one real qualifying file and review the created project details in the report.
Questions about this workflow
Will every new file create a project?
The trigger monitors new files in a specific Box folder. The prompt should limit project creation to files that represent distinct initiatives.
Can it create an initial task too?
The DeskTime action supports an optional initial task. Ask Notis to include one only when the Box file details make the task clear.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Desktime. A trigger fires from one place; an action lands in another.
Box triggers
Desktime actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Project with Optional Task
Tool to create a new project with an optional initial task. use when you need to set up a new desktime project programmatically.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
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Get Employee Data
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New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
Get Employee Projects
Tool to retrieve information about projects assigned to employees, including project names, durations, and statuses. use when you need to fetch per-employee project tracking data for a specific date.
File Metadata Changed
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Get Employee Projects and Apps
Tool to retrieve an employee's tracked projects and application usage. use when you need combined project/app time data for a given employee and date (defaults to current user and today). example: "get projects and apps for employee 711867 on 2025-07-28."
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Get Projects List
Tool to retrieve all active projects for the company, including related tasks. use when you need projects overview after authentication.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Ping DeskTime API
Tool to check the api's availability and confirm the service is operational. use when you need to verify that the desktime api is reachable and responsive.
Connect any two apps with Notis in the middle.
Box and Desktime, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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