Set up a DeskTime project when a Box collaboration begins
When a new collaborator joins a Box folder for a separate engagement, Notis can create a project to track the work.
Trigger
New Folder Collaboration Created
Triggers when a new collaboration is created on a specific folder in Box. This trigger monitors a specific Box folder and fires when new collaborations are detected.
Action
Create Project with Optional Task
Tool to create a new project with an optional initial task. use when you need to set up a new desktime project programmatically.
Why this helps
A new collaboration begins in Box, but the work has no clear place to track time yet.
- Connect collaboration setup to project tracking.
- Use folder and collaboration context to identify a distinct engagement.
- Avoid creating projects when the collaboration does not establish new work.
Setup
Build it in a few focused steps.
- 1Connect Box and DeskTime once in the Notis portal.
- 2Create an automation in Automations, then choose New Automation.
- 3Tell Notis to create a DeskTime project only when a new folder collaboration represents a distinct engagement, and report if its details are insufficient.
- 4Pick the New Folder Collaboration Created trigger and choose where run reports go.
- 5Test with one real collaboration that represents new work and review the project details in the report.
Questions about this workflow
Does every collaborator invite create a project?
The prompt should limit creation to collaborations that represent a distinct engagement. Routine access changes need not create projects.
Can Notis tell which project name to use?
Notis can use available folder and collaboration details, but it should report when those details do not identify the engagement clearly.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Desktime. A trigger fires from one place; an action lands in another.
Box triggers
Desktime actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Project with Optional Task
Tool to create a new project with an optional initial task. use when you need to set up a new desktime project programmatically.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Account Details
Tool to retrieve detailed information about the authenticated user's company account. use after confirming the api key is valid to fetch company name, work settings, account timezone, and timestamp.
Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
Get All Company Employees
Tool to list all employees in the company, including their roles and statuses. use after confirming valid credentials to fetch the organization’s roster.
Comment Changed
Triggers when a comment's content or details change in Box. This trigger monitors a specific Box comment and detects when any meaningful field changes, such as message text edits, tagged message changes, or modification timestamp updates.
Get Employee Data
Tool to fetch data for all employees within the company. use after verifying the api key is valid.
New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
Get Employee Projects
Tool to retrieve information about projects assigned to employees, including project names, durations, and statuses. use when you need to fetch per-employee project tracking data for a specific date.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
Get Employee Projects and Apps
Tool to retrieve an employee's tracked projects and application usage. use when you need combined project/app time data for a given employee and date (defaults to current user and today). example: "get projects and apps for employee 711867 on 2025-07-28."
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Get Projects List
Tool to retrieve all active projects for the company, including related tasks. use when you need projects overview after authentication.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Ping DeskTime API
Tool to check the api's availability and confirm the service is operational. use when you need to verify that the desktime api is reachable and responsive.
Connect any two apps with Notis in the middle.
Box and Desktime, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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