Collect Box files when their sharing link changes
Make newly shareable Box files easier to include in your next newsletter. Notis can add the file link to your Curated collection when its sharing settings change.
Trigger
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Action
Create Collected Link
Tool to create a collected link for a publication. use when you want to add a new link (with url, title, etc.) to a publication's collection.
Why this helps
A useful Box file can be ready to share and still get missed because someone has to copy its link into the newsletter collection.
- Capture links when sharing settings change.
- Keep newsletter candidates in the publication's collection.
- Reduce manual link copying.
Setup
Build it in a few focused steps.
- 1Connect Box and Curated once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it.
- 3Tell Notis to add the changed Box file's shared link to the confirmed Curated publication's collection, with a clear title.
- 4Choose the Box File Shared Link Changed trigger and a report channel.
- 5Test with one real Box file and review the run report.
Questions about this workflow
Does this trigger run when a file is edited?
It runs when the file's shared link settings change. Use the Box file version trigger for new versions.
What if the file has no usable link?
The instruction should ask Notis to add the link only when the Box event provides a usable shared link, and report when it cannot.
How do I specify the Curated publication?
Confirm the publication first, then name it in your instruction so Notis knows where to add the collected link.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Curated. A trigger fires from one place; an action lands in another.
Box triggers
Curated actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Draft Issue
Tool to create a draft issue for a publication. use after confirming the publication id. applies default settings if optional fields are omitted.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Collected Link
Tool to create a collected link for a publication. use when you want to add a new link (with url, title, etc.) to a publication's collection.
Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
List Email Subscribers
Tool to list all email subscribers for a publication. use after confirming the publication id.
Comment Changed
Triggers when a comment's content or details change in Box. This trigger monitors a specific Box comment and detects when any meaningful field changes, such as message text edits, tagged message changes, or modification timestamp updates.
List Publications
Tool to list all publications accessible by the api key. use when you need to retrieve your publication ids for further api calls. example prompt: "list my publications".
New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
List Categories
Tool to list all categories for a publication. use after you have the publication id and need to fetch its categories.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
List Issues
Tool to list all issues for a publication. use after you have the publication id and need to fetch its issues (supports pagination).
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Connect any two apps with Notis in the middle.
Box and Curated, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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