Keep course owners aware of Box link access changes
Notis can flag a changed Box link in Canvas, giving the responsible person a timely chance to review access settings.
Trigger
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Action
Create conversation
Use to send messages in canvas by creating a new conversation or adding to an existing one; an existing conversation with the same recipients (and matching scope/filter, if specified) may be reused unless `force new` is true.
Why this helps
Changes to a shared link can affect who can reach course materials, and may be missed outside Box.
- Surface changes to Box link access in Canvas.
- Give the course owner useful details to assess the change.
- Support timely review of shared course resources.
Setup
Build it in a few focused steps.
- 1Connect Box and Canvas once in the Notis portal.
- 2Create an automation and tell Notis which course owner should review changed Box file link settings.
- 3Pick the File Shared Link Changed trigger for the relevant Box file.
- 4Choose where run reports should go, then test with one real example.
Questions about this workflow
Does Notis change the Box link settings?
No. This workflow sends a Canvas message asking for review; it does not change Box sharing settings.
Can it monitor a folder's link settings?
This trigger monitors a specific file. Box has a separate folder shared link trigger, but use the file trigger only for a file.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Canvas. A trigger fires from one place; an action lands in another.
Box triggers
Canvas actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create account notification
Creates a global notification within a canvas account, ensuring `end at` is after `start at` and any specified `notification roles` are valid.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create appointment group
Creates a new appointment group in canvas for schedulable time slots within specified course or group contexts.
Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
Create an assignment
Creates a new assignment within a specified course in canvas lms.
Comment Changed
Triggers when a comment's content or details change in Box. This trigger monitors a specific Box comment and detects when any meaningful field changes, such as message text edits, tagged message changes, or modification timestamp updates.
Create assignment override
Creates an assignment override to adjust due/unlock/lock dates for an assignment in a course, targeting specific students (requires `title`), a group, or a course section; at least one target (`student ids`, `group id`, or `course section id`) is required.
New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
Create Calendar Event
Creates a calendar event with options for recurrence (finite `rrule` series only), section-specific timings, and blackout dates within a specified context.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
Create communication channel
Creates a new communication channel (e.g., email, sms, push) for an existing canvas user to receive notifications.
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Create content share
Shares a canvas content item to specified users, if the sender has necessary permissions and receiver ids are valid.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Create conversation
Use to send messages in canvas by creating a new conversation or adding to an existing one; an existing conversation with the same recipients (and matching scope/filter, if specified) may be reused unless `force new` is true.
Connect any two apps with Notis in the middle.
Box and Canvas, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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