Keep Botsonic training sources current with Box shared links
When a Box file's shared link changes, have Notis submit the updated URL to Botsonic for training.
Trigger
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Action
Bulk Upload Bot URLs
Tool to bulk upload urls for bot training. use when you need to upsert multiple document urls into a bot in one request.
Why this helps
Updating a shared link in Box can leave a chatbot pointing to an outdated or inaccessible source.
- Refreshes the Botsonic source URL after a Box link change.
- Reduces manual copying between Box and chatbot settings.
- Sends a run report so you can review the result.
Setup
Build it in a few focused steps.
- 1Connect Box and Botsonic once in the Notis portal.
- 2Create an automation in Automations by naming it and describing the outcome in plain language.
- 3Pick the Box File Shared Link Changed trigger for the file you want to monitor.
- 4Choose where run reports should go, then test with one real Box shared link change.
Questions about this workflow
What does this automation send to Botsonic?
It submits the changed Box shared link as a URL for Botsonic bot training. The link needs to be accessible to Botsonic.
Does it copy the Box file into Botsonic?
No. The available Botsonic action bulk uploads URLs. This workflow submits the shared link URL, not the file itself.
Can it remove the old URL from Botsonic?
No. The available actions do not identify or remove an outdated URL automatically. Review the Botsonic data and remove outdated entries manually if needed.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Botsonic. A trigger fires from one place; an action lands in another.
Box triggers
Botsonic actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Bulk Upload Bot URLs
Tool to bulk upload urls for bot training. use when you need to upsert multiple document urls into a bot in one request.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete Bot Data
Tool to delete specific bot data using its id. use when you need to remove outdated or irrelevant data after confirming the data identifier.
Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
Delete Starter Question
Tool to delete a specific starter question by its unique identifier. use after confirming the id of the starter question you want to remove.
Comment Changed
Triggers when a comment's content or details change in Box. This trigger monitors a specific Box comment and detects when any meaningful field changes, such as message text edits, tagged message changes, or modification timestamp updates.
Delete Uploaded File
Tool to delete a specific uploaded file by its id. use when you need to remove a file from the bot's data repository after confirming the file id.
New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
Get All Bot Data
Tool to retrieve all data associated with the bot, including files and resources. use when you need a comprehensive export of bot assets for backup or inspection.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
Get All Bots
Tool to retrieve all bots associated with the account. use when you need to list existing bots after authentication.
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Get All Conversations
Tool to retrieve all conversations related to the bot. use after authentication when you need a paginated list of conversation threads for review or analytics.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Get All FAQs
Tool to retrieve all frequently asked questions associated with the bot. use after authenticating the bot and when you need to list or manage its faq entries.
Connect any two apps with Notis in the middle.
Box and Botsonic, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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