Check location records when a Box folder link changes
A change to a shared campaign folder link can affect who can reach its materials. Have Notis include the related Beaconstac places in the handoff report.
Trigger
Folder Shared Link Changed
Triggers when a folder's shared link settings change in Box. This trigger monitors a specific Box folder's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Action
List Places
Tool to list your places. use when you need to browse or search your account's places with filtering and ordering.
Why this helps
Folder access changes can leave location-based campaign owners unaware that the supporting assets need a review.
- Pair a Box folder access change with a location asset review.
- Help campaign owners find Beaconstac places relevant to shared materials.
- Reduce manual searching across the two services after access changes.
Setup
Build it in a few focused steps.
- 1Connect Box and Beaconstac once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for shared folder location reviews.
- 3Tell Notis in one instruction to list Beaconstac places relevant to the Box folder when its shared link changes and summarize any review context.
- 4Pick the Box Folder Shared Link Changed trigger and choose where run reports should go.
- 5Test with one real folder shared-link change and known place context.
Questions about this workflow
Will the workflow change the folder or place access?
No. It lists Beaconstac places for context. It does not change Box sharing or Beaconstac place details.
Does a shared folder link identify the matching place?
Not necessarily. Provide a campaign or location naming rule in the prompt so Notis can determine which places are relevant.
What if the link change is routine?
Your instruction can tell Notis to keep the report short and note the change without recommending extra action unless location context suggests a review.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Beaconstac. A trigger fires from one place; an action lands in another.
Box triggers
Beaconstac actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Place
Tool to create a new place for location-based assets. use when you need to register a new physical place under an organization.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create QR Template
Tool to create a new qr code template. use when you need reusable design presets for qr codes.
Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
Create Tag
Tool to create a new tag for organizing qr codes and other objects. use when you need to categorize qr codes under a specific organization.
Comment Changed
Triggers when a comment's content or details change in Box. This trigger monitors a specific Box comment and detects when any meaningful field changes, such as message text edits, tagged message changes, or modification timestamp updates.
Create User
Tool to create a new user. use when onboarding a new user under your organization (reseller plan and above).
New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
Delete QR Code
Tool to delete a qr code by its id. use when you need to remove an existing qr code after validation.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
Delete QR Code Template
Tool to delete a qr code template by its id. use when you need to permanently remove a qr code template that is no longer needed.
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Delete Tag
Tool to delete a tag by its id. use when you need to remove an existing tag after validation.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
List Bulk QR Code Collections
Tool to list bulk qr code collections. use when you need to filter, search, or order your bulk qr code collections.
Connect any two apps with Notis in the middle.
Box and Beaconstac, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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