Review connected workspace users when a Box invite is pending
A pending Box invite can be a good cue to review who has access across campaign tools. Have Notis retrieve the Beaconstac user list and include it in a run report.
Trigger
New Pending Collaboration Invite
Triggers when a new pending collaboration invite is created. This trigger monitors the user's pending collaborations and fires when new pending collaboration invites are detected.
Action
List Users
Tool to list all users with optional filtering, searching, ordering, and pagination. use when you need to retrieve user records across your organization.
Why this helps
External collaboration invitations can widen project access while user lists in other campaign tools go unchecked.
- Use a Box sharing event to prompt a practical Beaconstac access review.
- Bring user records into a report without searching another dashboard.
- Help admins notice access questions while reviewing a new invite.
Setup
Build it in a few focused steps.
- 1Connect Box and Beaconstac once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for invite-triggered access reviews.
- 3Tell Notis in one instruction to list Beaconstac users when a Box pending invite appears and summarize any review context available from the event.
- 4Pick the Box New Pending Collaboration Invite trigger and choose where run reports should go.
- 5Test with one real pending Box collaboration invite.
Questions about this workflow
Does it add the Box invitee to Beaconstac?
No. This workflow lists Beaconstac users for an administrator's review. It does not create or change user records.
Can it determine whether the invitee already has a Beaconstac account?
The action lists users, but an exact match depends on whether the event and returned records expose comparable identifying information. Tell Notis to report uncertainty rather than assume a match.
Will the workflow revoke access?
No. The available action retrieves user records only. Any access change remains a separate administrative decision.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Beaconstac. A trigger fires from one place; an action lands in another.
Box triggers
Beaconstac actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
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Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
Create Tag
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Comment Changed
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Create User
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New File Comment Added
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Delete QR Code
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File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
Delete QR Code Template
Tool to delete a qr code template by its id. use when you need to permanently remove a qr code template that is no longer needed.
File Shared Link Changed
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Delete Tag
Tool to delete a tag by its id. use when you need to remove an existing tag after validation.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
List Bulk QR Code Collections
Tool to list bulk qr code collections. use when you need to filter, search, or order your bulk qr code collections.
Connect any two apps with Notis in the middle.
Box and Beaconstac, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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