Retire QR codes for Box resources moved to trash
When a campaign resource is retired in Box, have Notis clean up the related Beaconstac QR code so outdated materials are less likely to stay in circulation.
Trigger
Trashed File State Changed
Triggers when a file's trash state changes in Box. This trigger monitors a specific Box file and fires when its trash state changes (e.g., moved to trash or restored from trash).
Action
Delete QR Code
Tool to delete a qr code by its id. use when you need to remove an existing qr code after validation.
Why this helps
Retired Box resources can leave old QR codes active, sending people toward materials the team no longer intends to use.
- Connect resource retirement with QR campaign cleanup.
- Reduce the risk of stale codes remaining active after files are trashed.
- Require a clear matching rule before deleting a code.
Setup
Build it in a few focused steps.
- 1Connect Box and Beaconstac once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for retired resource cleanup.
- 3Tell Notis in one instruction how to match a trashed Box file to its Beaconstac QR code and to delete only when the association is unambiguous.
- 4Pick the Box Trashed File State Changed trigger and choose where run reports should go.
- 5Test with one real retired file and a disposable or clearly identified matching QR code.
Questions about this workflow
Will a restored Box file recreate the deleted QR code?
This workflow only responds to the trashed-file state change and deletes a matching QR code. QR code creation is not an allowed target action here.
What if several QR codes point to the file?
Make the instruction specify whether all related codes or only a named code should be removed. If the relationship is ambiguous, have Notis report it without deleting.
Can the QR code be recovered after deletion?
The selected action deletes a QR code. Treat that as a permanent cleanup step and test the identification rule carefully with a clearly identified code.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Beaconstac. A trigger fires from one place; an action lands in another.
Box triggers
Beaconstac actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Place
Tool to create a new place for location-based assets. use when you need to register a new physical place under an organization.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create QR Template
Tool to create a new qr code template. use when you need reusable design presets for qr codes.
Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
Create Tag
Tool to create a new tag for organizing qr codes and other objects. use when you need to categorize qr codes under a specific organization.
Comment Changed
Triggers when a comment's content or details change in Box. This trigger monitors a specific Box comment and detects when any meaningful field changes, such as message text edits, tagged message changes, or modification timestamp updates.
Create User
Tool to create a new user. use when onboarding a new user under your organization (reseller plan and above).
New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
Delete QR Code
Tool to delete a qr code by its id. use when you need to remove an existing qr code after validation.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
Delete QR Code Template
Tool to delete a qr code template by its id. use when you need to permanently remove a qr code template that is no longer needed.
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Delete Tag
Tool to delete a tag by its id. use when you need to remove an existing tag after validation.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
List Bulk QR Code Collections
Tool to list bulk qr code collections. use when you need to filter, search, or order your bulk qr code collections.
Connect any two apps with Notis in the middle.
Box and Beaconstac, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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